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Simple Steps to Setting Up Your Accounting System

November 18, 2025•1 min read

Simple Steps to Setting Up Your Accounting System

Getting your accounting system up and running doesn’t have to be complicated. Follow these simple steps to create a setup that works for your business and keeps your finances on track:

1. Pick your accounting software

Choose a tool like QuickBooks or Xero that fits your business needs and makes tracking finances easy.

2. Create a chart of accounts

Set up categories for your income, expenses, and other financial details to stay organized.

3. Open a business bank account (if you haven’t already)

Keep your personal and business money separate—it’s better for your records and tax time.

4. Set up invoicing and payments

Use templates for professional invoices and make it easy for clients to pay you on time.

5. Establish routines

Schedule regular times to reconcile accounts, review reports, and handle payroll.

6. Get expert help if needed

Consult with a bookkeeper or accountant to make sure your setup is accurate and ready for growth.

A solid system means less stress and more focus on your business. Need a hand? We’re here to help every step of the way!

Leah

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"She set up a budget in a timely manner. Leah shared with me additional resources to help me. Leah made me feel very comfortable from the start. I appreciate how patient and kind Leah was during this entire process and look forward to working with her to get my budget and financial life back on track."

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FAQs

Frequently Asked Questions

What exactly does a bookkeeper do?

A bookkeeper records, organizes, and maintains financial transactions so your business always has accurate and up-to-date financial records.

How is bookkeeping different from accounting?

Bookkeeping is the day-to-day tracking of income and expenses, while accounting involves analyzing those records and providing broader financial insights.

Why is bookkeeping important for my business?

Accurate bookkeeping helps you understand your cash flow, prepare for taxes, make smarter financial decisions, and avoid costly errors.

Do I really need a bookkeeper if I have accounting software?

Even with software, having a professional ensures accuracy, saves time, and gives you peace of mind knowing your records are handled correctly.

How often should bookkeeping be done?

Ideally, bookkeeping should be done regularly—weekly or monthly—depending on the size and complexity of your business.

Can you help with both business and personal finances?

Yes! We provide services for small businesses, households, and even personal budgeting, so your entire financial picture is covered.

Will I still have control over my finances?

Absolutely. You maintain full control and visibility—our job is to handle the details, keep everything accurate, and provide insights when you need them.

Is bookkeeping expensive?

Bookkeeping is an investment that saves money in the long run by reducing errors, improving efficiency, and ensuring compliance. We offer personalized pricing based on your needs.